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IECA Annual Conference and EXPO

February 25-28, 2025  |  Richmond Convention Center  |  Richmond, Virginia

This is your opportunity to get in front of industry decision-makers to make onsite sales, build your pipeline and network with existing clients. Make sure you stand out from other exhibitors to help showcase your organization.

IECA offers a variety of sponsorships to connect you with attendees who are actively buying.

Your customers, competitors and prospects will be there.

     1,100+                  35%    

IECA Industry Professionals      of Attendees Make a Purchase 

     Attend from Around                   Based on Information  

           the World                                  Gathered Onsite

      35%                      93%

 of Attendees Spend 5+                        of Attendees

Hours in the Exhibit Hall                    Visit the Expo Hall

Please note: Company must be an IECA organizational member to receive the member pricing rate. Individual memberships are not applicable to receive the special discounted rate.

EXHIBITS

 The IECA Annual Conference and EXPO features more than 120 exhibitors representing innovative products, services and technologies in the industry, and attendance of 1,200+ attendees visiting the EXPO. Make sure your company will be represented on the show floor.

Standard 10x10 booth includes the following:

• 8’ high back drape and 3’ high side rail drape

• One ID sign (company and booth number)

• Company name and profile on the conference microsite,

   program guide and mobile app.

• Two exhibitor conference registrations per 10x10 space, which

   includes opening networking reception, lunch during expo hall hours

   and access to education sessions (space permitting). Preconference

   sessions are excluded.

• Up to five additional exhibitor conference registrations at $300 per

   registration (does not include meals or access to educational sessions).

• Preconference mailing list sent after advance registration deadline.

• Post conference list is available through the mobile app only.

 

Exhibit Booth Sizes and Pricing:

Size                                         Member/Nonmember Price 

10’ x 10’ Linear.....................................$3,500 / $4,000

10’ x 10’ w/Corner................................$3,700 / $4,300

10’ x 20’ Linear.....................................$5,500 / $6,300

10’ x 20’ w/Corner................................$6,000 / $7,000

10’ x 20’ Peninsula w/2 Corners..........$6,500 / $7,500

10’ x 20’ Island......................................$7,000 / $8,000

20’ x 20’ Island....................................$10,700 / $11,700

20' x 30' Island....................................$16,000 / $22,000

 

Exhibitor Schedule:

February 25  8:00 AM - 5:00 PM  - Static/Large Display Move In
February 26   8:00 AM - 2:00 PM  - Exhibitor Move In

                       3:45 PM - 6:30 PM   - Exhibitor Reception
February 27   9:00 AM - 5:00 PM  - Exhibitor Hall Open
February 28   9:00 AM - 2:00 PM  - Exhibitor Hall Open
February 28   2:00 PM - 8:00 PM   - Exhibitor Move Out

For larger, custom size booths, please contact Mark Farmer at mark@ieca.org or by phone to at

+1 (303) 468-2236 to discuss size and pricing.

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CANCELLATION POLICY

  • If you wish to cancel your exhibition space or sponsorship, notification must be sent via email to mark@ieca.org by November 1, 2024. Cancellation requests received by November 1, 2024 will entitle the exhibitor to a 50% refund of the total cost of the exhibit space purchased if funds have been received by IECA by November 1, 2024. 

  • If an exhibitor chooses not to participate in the IECA Annual Conference and Expo after November 1, 2024, all funds paid by the exhibitor will be retained by IECA without option for refund. There are no execptions.

  • All exhibitor booths purchased after November 1, 2024 will require full payment within 10 working days. If payment is not received for exhibit booths purchased after November 1, 2024 within 10 working days of purchase, the exhibit booth will be cancelled and any funds paid to IECA will be retained by IECA without option for refund. There are no exceptions.

ENHANCED SPONSORSHIPS

FOOD & BEVERAGE

We all enjoy breaking bread together, which makes these opportunities pretty "tasty!"

  • Recognition on conference signage

  • Recognition in IECA conference mobile app

  • Recognition in conference program guide

Stand out from the crowd! Designed to strengthen and promote your brand at the Annual Conference,

IECA offers a variety of sponsorships to connect you with attendees who are actively buying. All enhanced

sponsorships include the following:

Welcome Reception Hosted by the Mid-Atlantic Chapter 

Sunday, February 25th from 6:30PM - 9:30PM

                                                                            The Mid-Atlantic Chapter of IECA will be giving conference attendees a warm welcome

                                                                            to Richmond, Virginia during the kickoff event which provides a welcoming atmosphere                                                                                            to conference attendees and gives center stage to the headlining sponsor. The Welcome

                                                                            Reception is a great way for you to make a big impression as its sponsor, which will highlight your

                                                                            company throughout the event. Package includes signage and branding and promotional

                                                                            marketing across all IECA outlets,15 complimentary attendee passes to the event, and the

                                                                            opportunity to provide souvenirs for attendees. Approximate Attendance: 230  

$5,000 Exclusive - requires active membership | Or, $3,000 per sponsor for two sponsors

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Opening Keynote/Breakfast   

Get podium recognition in front of conference attendees on the first day! Package includes

signage and branding and promotional marketing across all IECA outlets, a walk-in slide with

a custom marketing message from your company, and the opportunity to provide souvenirs

for attendees. Sponsor must provide logo, marketing message as an MP4 file, and napkins.

Approximate Attendance: 300

$5,000 Exclusive - requires active membership |  Or, $3,000 per sponsor for two sponsors 

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IECA Awards Luncheon

                                                                                        This IECA attendee lunch draws 325-350 attendees. Package includes signage and branding

                                                                                        and promotional marketing across all IECA outlets, a walk-in slide with a custom marketing

                                                                                        message from your company, and the opportunity to provide souvenirs for attendees.

                                                                                        Sponsor must provide logo, marketing message as an MP4 file, and napkins.

$5,000 Exclusive - requires active membership  |  Or, $3,000 per sponsor for two sponsors

Opening Expo Hall Reception                                           Sponsored by

Monday, February 26th from 4:30PM - 6:30PM

The Expo Hall Opening Reception will provide a vibrant atmosphere with excitement and

energy as we celebrate the exhibitors who bring innovation, expertise, and cutting-edge

solutions to the forefront of our industry. This reception is designed to create an

environment that encourages networking, knowledge sharing, and the exploration of the

latest industry trends. This reception aligns the headline sponsors with the biggest event

hosted during the IECA Annual Conference and provides center stage for branding and

impressions on conference attendees. Package includes signage and branding and

promotional marketing across all IECA outlets, 10 drink tickets, and the opportunity to

provide souvenirs for attendees. Sponsor must provide logo and napkins.

Anticipated Attendance: 1,300

$7,500 Exclusive - requires active membership |  Or, $5,000 per sponsor for two sponsors  

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Expo Hall Lunch

Tuesday, February 27th from 11AM - 1PM

                                                                  During this dedicated lunch break, attendees will have the opportunity to refuel with a delicious meal

                                                                  while exploring the IECA Expo Hall. Attendees will engage in conversations with industry experts,

                                                                  learn about groundbreaking products and services, and  discover new opportunities for collaboration.

                                                                  Put your company center stage as the Expo Hall Lunch sponsor! Package includes signage and

                                                                  branding and promotional marketing across all IECA outlets, and place your company collateral at the

                                                                  tables for attendees to browse while they eat lunch. Sponsor must provide logo and napkins.

Anticipated Attendance: 550

$2,500 Exclusive - requires active membership |  Or, $1,000 per sponsor up to three sponsors

Taste of Richmond

Wednesday, February 28th from 11AM - 1PM 

Indulge your taste buds and savor the flavors of Richmond at our closing lunch in the 

Expo Hall - Taste of Richmond! Throughout the Expo Hall, you'll discover lunch stations

brimming with local cuisine. Immerse yourself in the culinary wonders of the region as you

sample a diverse array of dishes, each one a unique expression of Richmond's vibrant food

scene. As you savor the flavors, take this opportunity to forge those final connections and

build new business relationships. Join us for this culinary adventure, and let the Taste of

Richmond become the perfect finale to your journey of discovery and connection at the

IECA 2025 Annual Conference & Expo. Package includes signage and branding and

promotional marketing across all IECA outlets, and place your company collateral at the

tables for attendees to browse while they eat lunch. Sponsor must provide logo.

Anticipated Attendance: 550

$2,500 Exclusive - requires active membership  |  Or, $1,000 per sponsor up to three sponsors

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Fuel Up & Connect: Coffee, Tea & Coco Bar in the IECA Town Hall

                                                                                    Put your company front and center for the indulgent Fuel Up & Connect: Coffee, Tea &                                                                                        Coco Bar in the IECA Town Hall. Attendees will indulge in everything from rich, velvety h                                                                                      hot chocolate to invigorating iced coffees and an array of exquisite teas, with beverage                                                                                        options catering to every palate. The Fuel Up & Connect Bar is open daily during Expo

                                                                                    Hall Hours, with delectable sweet treats available to accompany beverages from 11AM to 1PM each day. Attendees will unwind, recharge, and forge connections in this inviting space designed with IECA attendees in mind. A center point on the IECA Expo Hall floor – this is a not to be missed opportunity!  Package includes signage and branding and promotional marketing across all IECA outlets. Sponsor must provide logo and napkins.

Exclusive $7,000 - requires active membership  |  Or, $4,000 per sponsor with two sponsors 

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ATTENDEE EXPERIENCES

Unique, fun and effective!

SUSTAINABLY-AWARE WATER BARS

Hydrate conference attendees in a sustainable fashion with reusable containers pre-printed with your company message. Complete your water bar with a message that promotes your company's commitment to responsible water conservation consumption. Sponsor must provide logo and containers.
Member $5,000 | Nonmember $7,500

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OPEN-AIR NETWORK LOUNGES

Provide comfortable spaces within the exhibit hall where attendees can hold an impromptu meeting with colleagues, friends, and potential customers. Package includes signage and branding and promotional marketing across all IECA outlets, listing on the floorplan provided to all attendees, and the opportunity place your company collateral in the seating area. Sponsor must provide logo.

1 Lounge Set: Member $2,500 | $3,500

2 Lounge Sets: Member $4,000 | $5,000

3 Lounge Sets: Member $6,500 | $7,000

                                                                                                                        RICHMOND CITY & DINING GUIDE

Dining out is a great reason to come to Richmond! Stand out as the official sponsor of the dining guide billboard with complimentary printouts provided to all attendees.


Member $8,500 | Nonmember $10,000

SIGNAGE

Visibility - Branding - Exposure

CONFERENCE LANYARDS SPONSORSHIP                                Sponsored by

Promote your company’s name and logo on the IECA Annual Conference lanyard. Sponsorship also includes a

literature insert inside the bag. IECA will select, design and purchase the lanyards and the sponsor is responsible for

providing their company logo and literature insert.

Member $7,500  |  Nonmember $9,000   

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AISLE SIGNS SPONSORSHIP    

                                                                               Logo recognition on prime IECA signage and shared aisle signs directing visitors to your

                                                                               booth. Sponsorship includes your company logo and booth number on the aisle sign.

Member $7,000  |  Nonmember $10,000 

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SOCIAL EVENTS

Its all about the EXPERIENCE! 

PRE-CONFERENCE CITY SOCIAL EVENT SPONSORSHIP

Sunday, February 25, 2023 from 1PM - 5PM

Join IECA Conference attendees to kick off the IECA 2025 Annual Conference & Expo at

an off-site event hosted by your company.

Sponsor must provide logo and sponsorship includes:

  • 4 complimentary attendees on the tour. (Additional tickets available at $90 per person)

  • Recognition as an IECA Conference Sponsor: on conference signage, on the mobile
    app and program guide.

  • Recognition as tour sponsor and on website.

Attendance: Limited to 50

Member $8,000  |  Nonmember $10,000​

IECA YOUNG PROFESSIONALS EVENT

Tuesday, February 27th from 5:15PM - 7:15PM  

                                                                                  Do you support young professionals in the industry? Join us for a private event, exclusively

                                                                                  for IECA Young Professionals! At this event attendees will have a chance to connect with

                                                                                  like-minded individuals and develop valuable relationships that can shape their

                                                                                  professional journey while expanding their network, exchanging ideas, and exploring new

                                                                                  opportunities in a dynamic atmosphere. Don't miss the opportunity to put your company

                                                                                  in front of the next generation of industry professionals!   Sponsor must provide logo.

                                                                                  Attendance: Limited to 50

Exclusive $3,500 - requires active membership |  Or, $2,500 for two sponsors 

ONSITE MEETING ROOM RENTALS

Conduct private meetings in one of our onsite meeting rooms. Limited Rooms available

Member $1,000 day rate  |  Nonmember $1,500 day rate

ADVERTISING OPPORTUNITIES

Share more about your product/service and conference happenings with attendees. 

Program Guide Ad

Help attendees stay informed and navigate the Expo Hall with this handy pocket guide.

The new abbreviated guide has four opportunities for a full-page advertisement. Qty. 500.

Dimensions are 7” x 4.5” 

Outside Back Cover - Member $5,000 / Nonmember $7,500

Inside Back Cover - Member $3,500 / Nonmember $4,000

Inside Front Cover - Member $3,300 / Nonmember $3,800

 

Program Guide Insert 

One program guide insert is available to be placed in a back-inside pocket. Dimensions are 6.5” x 4.25” and maybe double-sided.  

Member: $2,000 / Nonmember $3,000

IECA Badge Ticket Insert

Add a custom message to IECA attendee badges to stop by your booth, win a prize, or enter into a drawing. Sponsorship includes company logo/promotion attached to the attendee badge and recognition in the conference program guide and onsite signage.

Member $2,500  |  Nonmember $3,500

 

EXPO Hall Floor Graphics

Gain extra exposure to drive attendees to your booth custom floor clings featuring your company logo and booth number. This large graphic is 3’ x 2’ and is located at the entrance of the expo hall.  

Member $2,500  |  Nonmember $4,500

 

Product Case Study in an Assigned Classroom

Limited space available and presenter must be a sponsor or exhibitor.  Host an educational Product Case Study to position yourself and your company as a subject matter expert while providing real-world application to an engaged audience.  Don’t miss this opportunity to bring your company innovation, expertise and solutions to the forefront of the conversation at the IECA Annual Conference & Expo.

60-minute Case Study   Member $850  |  Nonmember $1,000

30-minute Case Study   Member $750  |  Nonmember $950

Vendor Innovation Showcase in the IECA Learning Zone
                                                         Limited space available and
presenter must be a sponsor or exhibitor. Showcase your company and           

                                                         product in the Expo Hall with a 25-minute presentation, open to all attendees. 

                                                         Member $500  |  Nonmember $750 


Annual Conference Microsite Web Banner

Get in front of every visitor who views the IECA conference website before, during and

after the event with two digital advertising opportunities.

Homepage Square  -  Member $2,000 | Nonmember $2,500 

Exclusive Homepage Skyscraper  -  Member $3,000 | Nonmember $4,000 

IECA Conference Mobile App

IECA’s mobile app keeps attendees informed on conference changes, expo hall happenings, gaming and more!

Sub-Page Banner Ad

Show unique banners and link to URLs in the Expo, more information, people, presentations and search pages.

  • 7:1 aspect ratio, 1,080 pixels wide x 152 pixels high

  • 11:1 aspect ratio, 2,048 pixels wide x 180 pixels high

  • 9:1 aspect ratio, 1,920 pixels wide x 225 pixels high

  • 13:1 aspect ratio, 1,920 pixels wide x 152 pixels high

Member $500 | Nonmember $800

Push Notifications

Use push notifications to draw attention to different conference activities, a particular booth on the show floor or to advertise products to attendees. Push notifications do not support images, links or html, 250-character limit max.

Member $350 | Nonmember $600 

 

Splash Screen Sponsor (exclusive)

Each time the app is opened, your ad appears!

Member $2,000 | Nonmember $2,500 

Home Screen Sticky Banner (exclusive)

The sticky banner appears on the main screen and attaches to the bottom navigation. The

banner stays stationary as you scroll the main screen. Pixel dimensions are for portrait

and landscape ads (2048 x 180, 1,536 x 180).

Member $2,500 | Nonmember $3,000 

Daily Conference Email

IECA distributes an email each morning of the conference to all attendees

with an overview of the day’s activities. Make sure your company’s activities

are included with a web banner promoting your organization.

Member $500 | Nonmember $800

To explore how to grow your business with IECA, please click on the photo below or contact

Mark Farmer, Director of Sales

1 (303) 468-2236 |  Email

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