IECA Annual Conference and EXPO
February 25-28, 2025 | Richmond Convention Center | Richmond, Virginia
This is your opportunity to get in front of industry decision-makers to make onsite sales, build your pipeline and network with existing clients. Make sure you stand out from other exhibitors to help showcase your organization.
IECA offers a variety of sponsorships to connect you with attendees who are actively buying.
Your customers, competitors and prospects will be there.
1,100+ 35%
IECA Industry Professionals of Attendees Make a Purchase
Attend from Around Based on Information
the World Gathered Onsite
35% 93%
of Attendees Spend 5+ of Attendees
Hours in the Exhibit Hall Visit the Expo Hall
Please note: Company must be an IECA organizational member to receive the member pricing rate. Individual memberships are not applicable to receive the special discounted rate.
EXHIBITS
The IECA Annual Conference and EXPO features more than 120 exhibitors representing innovative products, services and technologies in the industry, and attendance of 1,200+ attendees visiting the EXPO. Make sure your company will be represented on the show floor.
Standard 10x10 booth includes the following:
• 8’ high back drape and 3’ high side rail drape
• One ID sign (company and booth number)
• Company name and profile on the conference microsite,
program guide and mobile app.
• Two exhibitor conference registrations per 10x10 space, which
includes opening networking reception, lunch during expo hall hours
and access to education sessions (space permitting). Preconference
sessions are excluded.
• Up to five additional exhibitor conference registrations at $300 per
registration (does not include meals or access to educational sessions
and must be registered by February 1, 2025).
• Preconference mailing list sent after advance registration deadline.
• Post conference list is available through the mobile app only.
Exhibit Booth Sizes and Pricing:
Size Member/Nonmember Price
10’ x 10’ Linear.....................................$3,500 / $4,000
10’ x 10’ w/Corner................................$3,700 / $4,300
10’ x 20’ Linear.....................................$5,500 / $6,300
10’ x 20’ w/Corner................................$6,000 / $7,000
10’ x 20’ Peninsula w/2 Corners..........$6,500 / $7,500
10’ x 20’ Island......................................$7,000 / $8,000
20’ x 20’ Island....................................$10,700 / $11,700
20' x 30' Island....................................$16,000 / $22,000
Exhibitor Schedule:
February 25 8:00 AM - 5:00 PM - Static/Large Display Move In
February 26 8:00 AM - 2:00 PM - Exhibitor Move In
3:45 PM - 6:30 PM - Exhibitor Reception
February 27 9:00 AM - 5:00 PM - Exhibitor Hall Open
February 28 9:00 AM - 2:00 PM - Exhibitor Hall Open
February 28 2:00 PM - 8:00 PM - Exhibitor Move Out
For larger, custom size booths, please contact Mark Farmer at mark@ieca.org or by phone to at
+1 (303) 468-2236 to discuss size and pricing.
CANCELLATION POLICY
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If you wish to cancel your exhibition space or sponsorship, notification must be sent via email to mark@ieca.org by November 1, 2024. Cancellation requests received by November 1, 2024 will entitle the exhibitor to a 50% refund of the total cost of the exhibit space purchased if funds have been received by IECA by November 1, 2024.
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If an exhibitor chooses not to participate in the IECA Annual Conference and Expo after November 1, 2024, all funds paid by the exhibitor will be retained by IECA without option for refund. There are no execptions.
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All exhibitor booths purchased after November 1, 2024 will require full payment within 10 working days. If payment is not received for exhibit booths purchased after November 1, 2024 within 10 working days of purchase, the exhibit booth will be cancelled and any funds paid to IECA will be retained by IECA without option for refund. There are no exceptions.
ENHANCED SPONSORSHIPS
FOOD & BEVERAGE
We all enjoy breaking bread together, which makes these opportunities pretty "tasty!"
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Recognition on conference signage
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Recognition in IECA conference mobile app
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Recognition in conference program guide
Stand out from the crowd! Designed to strengthen and promote your brand at the Annual Conference,
IECA offers a variety of sponsorships to connect you with attendees who are actively buying. All enhanced
sponsorships include the following:
Welcome Reception Hosted by the Mid-Atlantic Chapter Sponsored by:
Sunday, February 25th from 6:30PM - 9:30PM
The Mid-Atlantic Chapter of IECA will be giving conference attendees a warm welcome
to Richmond, Virginia during the kickoff event which provides a welcoming atmosphere to conference attendees and gives center stage to the headlining sponsor. The Welcome
Reception is a great way for you to make a big impression as its sponsor, which will highlight your
company throughout the event. Package includes signage and branding and promotional
marketing across all IECA outlets,15 complimentary attendee passes to the event, and the
opportunity to provide souvenirs for attendees. Approximate Attendance: 230
$8,000 Exclusive - requires active membership | Or, $5,000 per sponsor for two sponsors
Opening Keynote/Breakfast
Get podium recognition in front of conference attendees on the first day! Package includes
signage and branding and promotional marketing across all IECA outlets, a walk-in slide with
a custom marketing message from your company, and the opportunity to provide souvenirs
for attendees. Sponsor must provide logo, marketing message as an MP4 file, and napkins.
Approximate Attendance: 300
$2,500 Exclusive - requires active membership | Or, $1,000 per sponsor up to three sponsors
IECA Awards Luncheon
This IECA attendee lunch draws 325-350 attendees. Package includes signage and branding
and promotional marketing across all IECA outlets, a walk-in slide with a custom marketing
message from your company, and the opportunity to provide souvenirs for attendees.
Sponsor must provide logo, marketing message as an MP4 file, and napkins.
$2,500 Exclusive - requires active membership | Or, $1,000 per sponsor up to three sponsors
Opening Expo Hall Reception Sponsored by
Monday, February 26th from 4:30PM - 6:30PM
The Expo Hall Opening Reception will provide a vibrant atmosphere with excitement and
energy as we celebrate the exhibitors who bring innovation, expertise, and cutting-edge
solutions to the forefront of our industry. This reception is designed to create an
environment that encourages networking, knowledge sharing, and the exploration of the
latest industry trends. This reception aligns the headline sponsors with the biggest event
hosted during the IECA Annual Conference and provides center stage for branding and
impressions on conference attendees. Package includes signage and branding and
promotional marketing across all IECA outlets, 10 drink tickets, and the opportunity to
provide souvenirs for attendees. Sponsor must provide logo and napkins.
Anticipated Attendance: 1,300
$7,500 Exclusive - requires active membership | Or, $5,000 per sponsor for two sponsors
Expo Hall Lunch
Tuesday, February 27th from 11AM - 1PM
During this dedicated lunch break, attendees will have the opportunity to refuel with a delicious meal
while exploring the IECA Expo Hall. Attendees will engage in conversations with industry experts,
learn about groundbreaking products and services, and discover new opportunities for collaboration.
Put your company center stage as the Expo Hall Lunch sponsor! Package includes signage and
branding and promotional marketing across all IECA outlets, and place your company collateral at the
tables for attendees to browse while they eat lunch. Sponsor must provide logo and napkins.
Anticipated Attendance: 550
$2,500 Exclusive - requires active membership | Or, $1,000 per sponsor up to three sponsors
Fuel Up & Connect: Coffee, Tea & Coco Bar in the IECA Town Hall
Put your company front and center for the indulgent Fuel Up & Connect: Coffee, Tea & Coco Bar in the IECA Town Hall. Attendees will indulge in everything from rich, velvety h hot chocolate to invigorating iced coffees and an array of exquisite teas, with beverage options catering to every palate. The Fuel Up & Connect Bar is open daily during Expo
Hall Hours, with delectable sweet treats available to accompany beverages from 11AM to 1PM each day. Attendees will unwind, recharge, and forge connections in this inviting space designed with IECA attendees in mind. A center point on the IECA Expo Hall floor – this is a not to be missed opportunity! Package includes signage and branding and promotional marketing across all IECA outlets. Sponsor must provide logo and napkins.
Exclusive $7,000 - requires active membership | Or, $4,000 per sponsor with two sponsors
ATTENDEE EXPERIENCES
Unique, fun and effective!
SUSTAINABLY-AWARE HYDRATION STATIONS
Hydrate conference attendees in a sustainable fashion with reusable containers pre-printed with your company message. Complete your water bar with a message that promotes your company's commitment to responsible water conservation consumption. Sponsor must provide logo and containers for two (2) stations placed throughout the venue.
Member $5,000 | Nonmember $7,500
OPEN-AIR NETWORK LOUNGES
Provide comfortable spaces within the exhibit hall where attendees can hold an impromptu meeting with colleagues, friends, and potential customers. Package includes signage and branding and promotional marketing across all IECA outlets, listing on the floorplan provided to all attendees, and the opportunity place your company collateral in the seating area. Sponsor must provide logo.
1 Lounge Set: Member $2,500 | $3,500
2 Lounge Sets: Member $4,000 | $5,000
3 Lounge Sets: Member $6,500 | $7,000
RICHMOND DINING GUIDE
Dining out is a great reason to come to Richmond! Stand out as the official sponsor of the dining guide billboard with complimentary printouts provided to all attendees.
Member $8,500 | Nonmember $10,000
SIGNAGE
Visibility - Branding - Exposure
CONFERENCE LANYARDS SPONSORSHIP Sponsored by
Promote your company’s name and logo on the IECA Annual Conference lanyard. Sponsorship also includes a
literature insert inside the bag. IECA will select, design and purchase the lanyards and the sponsor is responsible for
providing their company logo and literature insert.
Member $7,500 | Nonmember $9,000
Sponsored by AISLE SIGNS SPONSORSHIP
Logo recognition on prime IECA signage and shared aisle signs directing visitors to your
booth. Sponsorship includes your company logo and booth number on the aisle sign.
Member $7,000 | Nonmember $10,000
SOCIAL EVENTS
Its all about the EXPERIENCE!
PRE-CONFERENCE CITY SOCIAL EVENT SPONSORSHIP
Sunday, February 25, 2023 from 1PM - 5PM
Join IECA Conference attendees to kick off the IECA 2025 Annual Conference & Expo at
an off-site event hosted by your company.
Sponsor must provide logo and sponsorship includes:
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4 complimentary attendees on the tour. (Additional tickets available at $90 per person)
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Recognition as an IECA Conference Sponsor: on conference signage, on the mobile
app and program guide. -
Recognition as tour sponsor and on website.
Attendance: Limited to 50
Member $7,000 | Nonmember $10,000
IECA YOUNG PROFESSIONALS EVENT
Tuesday, February 27th from 5:15PM - 7:15PM
Do you support young professionals in the industry? Join us for a private event, exclusively
for IECA Young Professionals! At this event attendees will have a chance to connect with
like-minded individuals and develop valuable relationships that can shape their
professional journey while expanding their network, exchanging ideas, and exploring new
opportunities in a dynamic atmosphere. Don't miss the opportunity to put your company
in front of the next generation of industry professionals! Sponsor must provide logo.
Attendance: Limited to 50
Exclusive $3,500 - requires active membership | Or, $2,500 per sponsor for two sponsors
ONSITE MEETING ROOM RENTALS
Conduct private meetings in one of our onsite meeting rooms. Limited Rooms available
Member $1,000 day rate | Nonmember $1,500 day rate
ADVERTISING OPPORTUNITIES
Share more about your product/service and conference happenings with attendees.
Program Guide Ad
Help attendees stay informed and navigate the Expo Hall with this handy pocket guide.
The new abbreviated guide has four opportunities for a full-page advertisement. Qty. 500.
Dimensions are 7” x 4.5”
Outside Back Cover - Member $4,000 / Nonmember $6,500
Inside Back Cover - Member $3,500 / Nonmember $4,000
Inside Front Cover - Member $3,300 / Nonmember $3,800
Full Page Ad - Member $2.000 / Nonmember $3,000
Program Guide Insert
One program guide insert is available to be placed in a back-inside pocket. Dimensions are 6.5” x 4.25” and maybe double-sided.
Member: $2,000 / Nonmember $3,000
IECA Badge Ticket Insert
Add a custom message to IECA attendee badges to stop by your booth, win a prize, or enter into a drawing. Sponsorship includes company logo/promotion attached to the attendee badge and recognition in the conference program guide and onsite signage.
Member $2,500 | Nonmember $3,500 (Multiple Opportunities Available)
EXPO Hall Floor Graphics
Gain extra exposure to drive attendees to your booth custom floor clings featuring your company logo and booth number. This large graphic is 3’ x 2’ and is located at the entrance of the expo hall.
Member $2,500 | Nonmember $4,500
Product Case Study in an Assigned Classroom
Limited space available and presenter must be a sponsor or exhibitor. Host an educational Product Case Study to position yourself and your company as a subject matter expert while providing real-world application to an engaged audience. Don’t miss this opportunity to bring your company innovation, expertise and solutions to the forefront of the conversation at the IECA Annual Conference & Expo.
60-minute Case Study Member $850 | Nonmember $1,000 (2 remaining)
30-minute Case Study Member $750 | Nonmember $950 (3 available)
Vendor Innovation Showcase in the IECA Learning Zone
Limited space available and presenter must be a sponsor or exhibitor. Showcase your company and
product in the Expo Hall with a 25-minute presentation, open to all attendees.
Member $500 | Nonmember $750 (Multiple Opportunities)
Annual Conference Microsite Web Banner
Get in front of every visitor who views the IECA conference website before, during and
after the event with two digital advertising opportunities.
Homepage Square (Multiple Opportunities - Member $2,000 | Nonmember $2,500
Homepage Skyscraper (Exclusive) - Member $3,000 | Nonmember $4,000
IECA Conference Mobile App
IECA’s mobile app keeps attendees informed on conference changes, expo hall happenings, gaming and more!
Sub-Page Banner Ad
Show unique banners and link to URLs in the Expo, more information, people, presentations and search pages.
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7:1 aspect ratio, 1,080 pixels wide x 152 pixels high
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11:1 aspect ratio, 2,048 pixels wide x 180 pixels high
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9:1 aspect ratio, 1,920 pixels wide x 225 pixels high
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13:1 aspect ratio, 1,920 pixels wide x 152 pixels high
Member $500 | Nonmember $800
Splash Screen Sponsor (exclusive)
Each time the app is opened, your ad appears!
Member $2,000 | Nonmember $2,500
Home Screen Sticky Banner (exclusive)
The sticky banner appears on the main screen and attaches to the bottom navigation. The
banner stays stationary as you scroll the main screen. Pixel dimensions are for portrait
and landscape ads (2048 x 180, 1,536 x 180).
Member $2,500 | Nonmember $3,000
Daily Conference Email
IECA distributes an email each morning of the conference to all attendees
with an overview of the day’s activities. Make sure your company’s activities
are included with a web banner promoting your organization.
Member $500 | Nonmember $800 (Multiple Opportunities Available)
To explore how to grow your business with IECA, please click on the photo below or contact
Mark Farmer, Director of Sales
1 (303) 468-2236 | Email
